Here you can locate any relevant information about cost coverage for any activity while you attend DSSG.

Note: when you send an e-mail seeking any kind of approval please title it DSSG - approval for [what you are seeking approval for] - [your full name]

DSSG supports activities for active students: many students come with scholarships including funding for their educational activities. These funds are used for supporting courses, workshops, and seminars at RUC and elsewhere. They are not private nor project funds. They will be allocated with the support of the students, supervisors, and DSSG as follows:

1) Courses:
Non-RUC courses are supported within a reasonable amount with the approval of the PhD supervisor.

You need to present a budget and proof that you are participating in the course for ECTS.

You cannot normally expect that expenses will be paid by DSSG for courses given elsewhere, if these are substantially similar to courses offered at ISG/RDS.

2) Conferences:
You are usually supported up to 5.000 DKK with approval of your supervisor and DSSG. In order to participate in a conference you must present a paper at this conference.

You need to send an email to thorsted(at)ruc.dk with:

1. a conference description
2. a budget
3. and approval from your supervisor

Note: If you are travelling you also need to fill out the standard application form for travels and include this in the email.

3) Research stays abroad:
Research stays abroad should always be within the project design of your PhD plan. You need to seek approval from both your supervisor and the DSSG steering committee.

You need to send an e-mail to thorsted(at)ruc.dk explaining:

1. The necessity of the research stay
2. A detailed plan of the research stay
3. And a detailed budget of expected expenses.

4) Other Necessary Research Expenses:
You do not need to seek approval for expenses less than 5000 DKK and under a total of 10000 DKK per year (for the 3 year period of PhD enrolment).

These expenses can include the following items:

• Print materials
• Travel to local seminars and meetings
• Fees for attending these meetings
• Conferences
• Translation services
• Archival costs
• Travel for interviews or document work
• Unanticipated additional field expenses or stays abroad that are not covered by the PhD plan budget
• Typesetting and language correction on the final version of the PhD dissertation. (Note, transcription and/or research assistance are generally NOT covered by DSSG funds, as this is part of the research process and thus the work of the PhD researcher).

Clearance by the DSSG Steering Committee (and/or DSSG Director) is needed for any single expense over 5.000 DKK, or for a total of over 10.000 DKK in a 12-month period, or for legitimate research expenses that fall outside of the description above. For any such request please send an email with all details to thorsted(at)ruc.dk

Finally please note that all travel expenses also require that the student fill out the standard application form for travels and observe the guidelines here.

If you have any questions you can write to PhD Coordinator Cecilie Thorsted Flo at thorsted(at)ruc.dk or phone 4674 3307.